Presidents Report 2009

Many thanks must go to the committee members of the PTA who have supported Mairehau High School throughout 2008. Our attendance at the production, speech competitions , fashion show, open night, Y10 NCEA evening, music evening and Senior Awards evening, where we provide supper is always appreciated by staff and students. These evenings also allow us to see the great positive things that we know Mairehau High School can and DOES deliver. We continue to maintain a close liaison with the school with regular attendances at the PTA meetings from a management representative. These meetings bring us up to speed on the happenings outside our day to day running of the PTA and enable us to offer assistance for various projects.

While we still continue to discuss new and various possibilities of accruing funds, the tuckshop has been our main means of income. Providing healthy nutritious food in compostable packaging, though ideal, has not always produced a profit. Other factors of the lower school role, students going off site, location of the tuckshop, perceived lack of variety and perceived lack of value for money have all contributed to a less than healthy bank balance. Discussion with senior management has provide us with a more modern accounting system that will help track our progress more accurately through the next 6 months. The Nutrition Fund has enabled us to purchase major appliances and with the relaxation of the Healthy Food Policy and the ongoing implementation of more "student friendly" food we hope to have the Tuckshop in a position where we can once again direct our profits directly back to Mairehau High School.

At the end of 2008 Vera Stockdale resigned to dedicate more time to her ailing mother. We are very grateful for her dedication and amazing commitment over the last 28 years. We welcome Jackie Battarbee as the new Manager and will work closely with her in implementing the new initiatives.

We have managed a few extra fundraising activities in 2008 with raffles, book sales and catering services to the school. This has enabled us to provide the homework centre with snack food , the music department with the purchase of guitars and also the basketball team with their travel expenses. We also purchased two art works to showcase the success of two former Mairehau High School pupils who have graduated from the Fine Arts School.

2009 could be a challenging year for the PTA as many of the members near the end of their relationship with the school. I hope that we can encourage new members to ensure that there will always remain a Mairehau High School PTA.

Yolanda Kelderman
President
Mairehau High School PTA

AGM held on Monday 16th March 2009 in the school staffroom

Present:
Kaye Heald, Jacqui Smith, Sue Vincent, Yolanda Kelderman, Marianne Ayrey, Mark Bell, Jane Sloane, Anita Adlam, Tania Brownlee, Jackie Battarbee, Vera Stockdale, Antoinette Leenen.

Apologies: nil

Minutes of previous AGM: Having been circulated it was moved that these be accepted as a true and correct record.
Moved: Kaye 2nd: Sue Carried

Matters Arising: nil

Correspondence In:
Southern Region PTA newsletter and subscription for 2009. Jacqui to send off cheque for 2009 Subs.
Email from Richard Besley re school workday on Sat May 2nd
Email from James Shand re Insurance Claim for tuckshop break-in
Charities Commission – the PTA did not meet the requirements – constitution needs to be amended and returned.
Slushie Machine fundraiser – No
Pepsi Max promo – Jackie to handle
Anytime foods fundraiser – No
Invoice from Southern Hospitality for $2677.79 for items purchased with grant from Nutrition Fund.

Correspondence Out: Letter to Charitites Commission advising that we will alter constitution at AGM.

President’s Report: Presented by Yolanda Kelderman as attached.
Moved that this report be accepted: Yolanda 2nd:Jane Carried

Tuckshop Report: Presented by Jackie Battarbee as attached
Moved that this report be accepted: Jackie 2nd: Anita Carried

Financial Report: Presented by Jacqui Smith as attached
Moved that this report be accepted: Jacqui 2nd: Kaye Carried

Election of Officers:
PRESIDENT: Tania Brownlee was nominated Moved: Yolanda 2nd: Kaye
There being no further nominations Tania Brownlee was elected President for 2009.
TREASURER: Jacqui Smith was nominated Moved: Tania 2nd: Sue
There being no further nominations Jacqui Smith was elected Treasurer for 2009
SECRETARY: Yolanda Kelderman was nominated Moved: Tania 2nd: Jane
There being no further nominations Yolanda was elected Secretary for 2009

COMMITTEE MEMBERS: The following have offered to serve on the committee for 2009. Many thanks.
Marianne Ayrey, Sue Vincent, Kaye Heald, Jane Sloane, Anita Adlam, Vera Stockdale, Antoinette Leenen, Richard Besley,

General Business:
We have been advised by the Charities Commission that the wording of our constitution is not correct in one clause regarding the winding up of the PTA. After discussion it was moved that “ The Constitution of the Mairehau High School PTA be amended so that clause 13.2 will now read ‘ shall be given or transferred to some other charitable organisation or body having objects similar to the objects of the first organisation, or to some other charitable organisation or purpose, within New Zealand’”
Moved: Tania 2nd: Marianne Carried
Tania to write letters to the Patron and Vice Patrons enclosing the Presidents Report and requesting that they once again agree to hold their positions for 2009.
Due to the fact that next year the PTA will have only 4 members at the most, Tania to ask Richard Besley and Anne Shave to suggest parents that may be approached to join the PTA.
Meeting Closed: 9.20pm
NEXT MEETING : MONDAY APRIL 27th 7.30pm